These guidelines are to help organisers plan their event and to make sure that the Festival stays open and accessible to all. If you’re planning an event, make sure you’re familiar with these guidelines before hitting ‘Submit’.
1) A range of events are welcome
We welcome proposals for a range of events, such as:
- a one-off event
- an event repeated on one or more days
- an ongoing multi-day event, such as an exhibition or competition
- in-person or online events, or a combination of both
2) Events are not-for-profit
Events must be ‘not-for-profit’. Organisers should fall into one of these categories:
- voluntary or community organisation
- registered charity
- constituted group, society or club
- not-for-profit company or community interest company
- social enterprise
- educational establishment
- statutory body/ public sector (including city and parish councils)
- Individuals, profit-making body, small business, landowner or
- other (please see point 3 below)
- political parties holding events that focus on an issue but with no
- party political content (please see point 4 below)
- faith groups (please see point 5 below)
3) No promotion of products or services
Individuals, profit-making bodies, small businesses or landowners who are holding events should ensure that their events are focused on promoting environment activity in the community and that all information, expertise or experience is offered for free. The events should not seek to promote the organiser’s products or services in any way.
4) No party political content
Political parties must hold events that focus on environment issues but with no party political content.
5) Faith groups
Faith groups must hold events that focus on environment issues but are not working for the advancement of religion.
6) Events are open to all
All events that are part of YEFest must be open to all. We are especially keen that you consider how you can reach out to the widest possible audience.
7) Events are accessible
It is also essential that you make every effort to make your event accessible for disabled people. For support and guidance on this, please contact the YEFest organising team at: info@yorkenvironmentfestival.org.uk.
8) Respect one another!
Everyone organising and participating must treat everyone at the event with respect.
9) Events are free to attend
All events must be free to participants. You may ask participants for a one-off donation to your organisation, providing a reason for why donations help your work and what you will use them for.
10) Event organiser responsibilities
All event organisers agree to:
- Make it clear that their event is part of York Environment Festival by including the YEFest logo and a link to our website in publicity.
- Contribute to the distribution of posters and brochures and leaflets wherever possible.
- Contribute to our Event Organiser evaluation.
Next steps
Once you have applied we will contact you to let you know if your event will be included in the YEFest programme, or to ask any questions about your submission.
If accepted, we will let you know our approach to publicity, monitoring and evaluation.
Click here to download a pdf of the Event Guidelines