Click here to download a pdf of Event Guidelines
As you complete the form, please bear in mind the following guidelines:
- We welcome proposals for a range of events, such as:
- a one-off event
- an event repeated on one or more days
- an ongoing multi-day event, such as an exhibition or competition
- in person or online events, or a combination of both
- Events must be ‘not-for-profit’. Organisers should fall into one of these categories:
- voluntary or community organisation
- registered charity
- constituted group, society or club, including faith groups
- not-for-profit company or community interest company
- social enterprise
- educational establishment
- statutory body/ public sector (including city and parish councils)
- political parties holding events that focus on an issue but with no party political content
- Individuals, profit-making body, small business, landowner or other (please see point 3 below).
- Profit-making bodies or individuals who are holding events should ensure that the events are rooted in the principles of York Environment Festival and that all information, expertise or experience is offered for free. The events should not seek to promote the organiser’s products or services in any way.
Equality and access
- All events that are part of YEF25 must be open to all. We are especially keen that you consider how you can reach out to the widest possible audience.
- It is also essential that you make every effort to make your event accessible for disabled people. For support and guidance on this, please contact the YEWs organising team at info@yorkenvironmentweek.org.uk.
- Everyone organising and participating must treat everyone at the event with respect.
- All events must be free to participants. You may ask participants for a one-off donation to your organisation, providing a reason for why donations help your work and what you will use them for.
- All event organisers agree to:
- Make it clear that their event is part of York Environment Festival by including the YEF25 logo and a link to our website in publicity.
- Contribute to the distribution of posters and brochures and leaflets where-ever possible.
- Contribute to our evaluation.
- Deadline
Here are the deadlines for event submissions:
- To be announced
- Next Steps: Once you have applied we will contact you to confirm that your event will be included in the YEF25 programme, or we may have questions about your submission. Once accepted, we will let you know our approach to publicity, monitoring and evaluation.